Quick guide to effective platform usage
Explore guides for effective platform use. Streamline talent search, manage projects, and enhance teamwork to master features and achieve quick success.
Most Important
We strongly recommend reviewing the sections of this guide for a complete understanding of the platform's processes and their proper use. This will ensure a smooth progression through all stages and help you make the most of the advantages available on the platform.
The registration and addition of a company on the platform should be handled by the person responsible for managing the company on the platform. The person adding the company automatically becomes an administrator, overseeing sales managers and recruiters. If you do not plan to involve managers and recruiters, the administrator has the functionality of both roles and can manage the company independently.
We strongly recommend that company registration be handled by representatives responsible for management and who have access to the company's registration certificate, as registration will be declined without this document.
Many companies avoid adding all their specialists to the platform due to concerns about headhunting, fearing it will take too much time, or preferring to add talents only for specific projects. However, this approach is highly inefficient and wastes more time than expected. Moreover, it prevents you from utilizing the platform's unique advantages and limits your company's growth. Here’s why it’s worth adding all your specialists to the platform at once:
1. Time Savings and Automated Matching
The platform uses an automated matching system. By taking the time to add all your talents once, you won’t need to monitor projects and manually add suitable specialists each time. When a new project appears, you simply click the application button, and the system will automatically suggest the most suitable specialists from your pool, sorted by relevance to the project. This way, by adding all your specialists once, you can quickly find the right candidates for any project with a single click.
The system uses your entire pool of specialists, regardless of who added them – a salesperson, manager, or administrator. Even if a specialist was added by another team member, you can still apply for a project with that talent. Upon application approval and chat initiation, the talent will automatically be assigned to the staff member who submitted the application to handle negotiations.
2. Project Matching for Specific Talents
The platform also allows you to match suitable projects for specific specialists if they are currently unoccupied. You can select a talent from your pool, and the system will suggest the most suitable projects, sorted by relevance. This way, you can easily find work for each specialist, ensuring they remain engaged.
3. Flexible Talent Availability Management
The platform is designed to accommodate varying workloads. By adding all your specialists, you can temporarily hide those who are busy and make them available when they are free again. Unavailable specialists will not be visible for selection, preventing other companies from requesting them. The system allows you to manage the visibility of all your talents with a single click, and you can remove them from the pool if you no longer plan to work with them. Each manager attached to a talent has this visibility control, while company administrators have full rights regardless of the assignment.
4. Competitive Advantage
Adding all your specialists to the platform gives your company a competitive edge. The more specialists on the platform, the higher the interest from other companies in posting projects, as they see a wide selection of available candidates. This creates more opportunities for companies that have fully added their specialists, allowing them to find suitable projects faster and more efficiently.
In summary, adding all your specialists to the platform helps you maximize its capabilities, save time, and maintain full engagement for all your talents.
Be sure to add your talents to the bench. The platform provides maximum protection against headhunting, allowing you to hide both photos and automatically conceal your talents' last names from visibility. There is no way to see hidden last names or photos. Only you can reveal a talent's photo if you deem it necessary.
Unfortunately, you cannot register as a freelancer. Our platform is exclusively designed for outstaffing transactions and startups looking to engage specialists from other companies.
Our platform is primarily designed for companies. However, if you are registered as a legal entity, you can also join and take advantage of its features.
Our platform does not charge commissions on deals. Users communicate directly with each other. ITStaffing is simply a convenient tool for communication and enables users to make deals directly.
ITStaffing is a platform that enables companies to collaborate directly. All deals and contracts signed between companies are independent of our platform, and we do not impose any legal restrictions.
On our platform, users initially register as regular users. It is preferable that the registering user holds a managerial position in the company and has easy access to the company’s registration certificate.
After receiving a notification via email, the user will have access to the company registration page. The following fields need to be filled out for registration:
- Company logo
- Company name
- Country of registration
- Upload of the company’s registration certificate
- Company founding date
- Brief description of the company in text format
After completing all the fields and submitting the application, our team will verify the accuracy of the information and either approve or reject the company registration. You will receive a notification of the decision via email.
Registration on the platform
Carefully review the registration guide to register correctly on the platform and accurately add your company. A single profile allows you to manage multiple companies without needing to create new accounts.
Yes, you can register multiple companies. You can register the second and subsequent companies directly from within the platform, and with one profile, you can manage all your companies, seamlessly switching between them.
Yes, you can use the platform without adding staff. In this case, you will take on the roles of sales manager and recruiter within your company. However, we recommend adding staff for more efficient operation.
The platform provides three types of roles:
Sales Manager— responsible for managing talents. This role is designed for adding talents and managing processes related to the talent pool within your company. The Sales Manager can receive requests from other companies to hire talents under their management, as well as search for projects and propose specialists from the entire company list. Additionally, they interact with representatives from other companies when there is interest in specific talents.
Recruiter — responsible for managing projects. The Recruiter's role is the opposite of the Sales Manager's. The Recruiter is involved in adding projects, receiving project requests, interacting with Sales Managers from other companies, and can also send requests to hire talents from other companies.
Interviewer — the addition of this role is planned for the second version of the platform.
No, you can add employees in unlimited numbers. The platform does not impose any restrictions in this regard.
Yes, there is a transfer function for this purpose. This function is designed both for redistributing the workload among staff and for use during vacations or when an employee leaves. When this function is used, the responsibilities of the selected employee are transferred to the staff members you choose. All data, including chats, attached projects, or talents, will be fully transferred under the responsibility and supervision of the new staff. It’s important to note that only an administrator can perform a transfer, and it can only be done between employees with the same roles or transferred to themselves.
No, we do not limit users on the number of talents or projects they can add. You can add as many as you deem necessary.
No, we’ve only presented a small portion of the features, mainly those related to company management. Our platform offers a wide range of tools for interaction between users, helping to save time and improve the quality of both hiring and providing talents. You can explore all the platform's capabilities by registering your company for a trial period. Additionally, you can read about upcoming updates and new features in the support and updates section.
Guide for Admins
In this section, you can explore all the new updates that will be gradually implemented based on user feedback. You can also find questions and answers related to the support of our platform.
You will always have access to updates and full functionality. When the platform becomes paid, you will be able to use it only after purchasing one of the subscription plans.
We offer comprehensive support for any platform-related issues if it is important to you. We can reach out to you to explain various functionalities or to resolve any technical problems that may arise.
You can always reach out to our support team through any of the provided contacts. If needed, we can arrange a video meeting to resolve your issue.
Major updates and the addition of new features on the platform occur every few months, taking into account user feedback and suggestions. We also continuously work on improving existing features to ensure the platform operates more smoothly and reliably.
Currently, the platform is completely free to use. After the introduction of a paid subscription, if your plan expires, you will receive a notification and have 14 days to make a payment. If the payment is not made within this period, your profile and account will be deactivated. However, you will have an additional month to restore access: if the payment is made, all your data will be restored. If the payment is not made, all your data will be deleted.
Guide for Sales Managers
In this section, we will briefly address the key questions that users may have regarding the security of using our platform.
A company registration certificate is public information that poses no risk to companies. It is important for us that only registered companies or legal entities operate on the platform, which is why we require this certificate for identification purposes. Your data is used solely for verification purposes and nothing more.
Our platform is a marketplace where interactions between users occur directly. While we cannot guarantee complete protection from headhunting, we have developed a feature that allows you to hide your talents' photos or reveal them whenever you wish. Additionally, the last names of your talents are displayed to other users only by their first letter.
We do not take responsibility for the compliance with deal terms between users who connect on our platform. Users independently enter into contracts with each other and are fully responsible for fulfilling their terms.
From a technical standpoint, we continuously enhance the platform's security to protect it from various attacks. Regarding legal aspects, you can review the terms on the "Terms of Use" and "Privacy Policy" pages.
Guide for Recruiters
We highly recommend reviewing the information in this section, as it will help you use the platform's full functionality more efficiently and save time.
We highly recommend doing this before you start working on the platform. The platform's functionality is designed so that if a new project comes up, you won't need to search for which talent in your bench is the best fit. Simply click the "Send Request for Project" button, and the system will automatically provide you with the most suitable specialists as a percentage match. Additionally, if you add a project, you don't have to wait for applications from other companies; you can use the machine search to find the best talent for your project. By uploading all your data upfront, you will save a lot of time in the future and find the right talent or project in just a few clicks.
Registering your staff on the platform will save you time. Since staff members are assigned specific roles, each with its own set of functions, managing your team becomes very straightforward. This allows you to save time and focus on the strategic tasks of your business.